Problems, suggestions and opinions are found throughout every company in the world. The maintenance man needs to change the light bulb in the stairway before someone gets hurt, and your accounting department needs a better way to track the income being paid to independent contractors. The significance of a project is only measured in how important it is to the company. The only way that you can judge how important each project is to the company is by using a project request form. This can be used for multiple kinds of projects and can be a great way to keep everything within your company organized and efficient. It is also a good way to make sure that all pertinent decision-makers are involved in making important company decisions.
The project request form needs to start off with an explanation of the project being proposed and the person who is proposing it. The contact information of that person should also be included on the form. The person proposing the idea takes it to his immediate supervisor and the supervisor reviews the idea. At that point, it is a company policy decision as to where the project request goes from there. The immediate manager can create a distribution list of people that he feels need to be involved in the decision-making process or it can be submitted to human resources and the decision on a distribution list can be made by the human resources associates.
The value in a project request form comes from its ability to create a chain of responsibility within the project. The person that started the idea should not only get credit for the idea, but she should also be allowed to be part of the process. The form also creates a distribution list for information pertaining to the project. All project correspondence, updates and memos will be sent to everyone on the project form. It is an efficient way of making sure that everyone who needs to be involved in a project, stays involved in that project.
The project request form should also point out the consequences of not considering the execution of the activity. For example, if there is not a better way to track independent contractor pay outs, then the company could be losing money or not collecting the proper information for tax purposes. When the consequences of not doing something are understood, then it underscores the project’s importance.
Article Source: http://www.articlesbase.com/marketing-articles/project-request-form-staying-organized-within-the-company-5623002.html
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